PROPOSED PLAN OF ACTION AND TRAINING MATRIX FOR ENHANCED RECORDS MANAGEMENT SYSTEM IN THE DEPARTMENT OF EDUCATION MANDAUE CITY DIVISION

Abstract [English]

This study assessed the practices of the records management system in the public schools in the Division of Mandaue City on the school year 2012-2013 towards the adoption of an Enhanced School Records Management System. The study further considered the profile of the respondent groups as vital variables which significantly affected the performance of the school records officers or custodians.

Specifically, this study was conceived to look into the level of implementation of the different components of the Records Management System as perceived by the respondents namely; the functions of School Records Office, the Duties and Responsibilities of the Records Officers and the Records Management Operating Procedures which includes the handling of mails and communications, handling of legal documents and administrative issuances, classification guide for filing school management documents, procedure for filing, servicing with files, request for personal information, access to files, records disposal procedure, preservation of records and the retention period or life cycle of records and documents. The responses were identified and analyzed using the weighted mean formula of which the results were collated and tabulated.

Finally, this study aimed to determine the mean difference among the respondent groups’ perceptions on the aforementioned prescribed aspects of the School Records Management which was statistically treated through the t-test model. The tally described the results of the respondents’ perceptions on the two aspects, the functions of the records office and the duties and responsibilities of records officers, as not significantly related to each other. Both respondents were almost attuned in their perceptions on the abovesaid two aspects. However, a different picture had been seen on the third aspect, operating procedures of Records Management, which established a significant mean difference among the perceptions of the respondent groups.

It is, therefore, in this particular aspect, records management procedure of operations, that the researcher shall devout vast attention in order to enhance and streamline the records management system of public schools in Mandaue City Division.