Policy on the use of AI

Policy on the use of AI

1. Artificial Intelligence Generated Content policy 

Authors planning to publish scholarly works in Granthaalayah Publication’s journals, along with reviewers, require clear guidelines on using GenAI tools. This page aims to facilitate this process. Note that these guidelines do not cover tools used solely for spelling and grammar enhancement.

i. Authorship:

  1. According to the Granthaalayah Publication's journal portfolio, which follows the COPE guidelines, GenAI technologies, including ChatGPT, 'It cannot be regarded as capable of initiating an original piece of research in the absence of guidance from human authors.' Consequently, tools and methods for generative AI are not permitted as authors on submissions to the Granthaalayah Publications journal portfolio.

ii. Disclosure:

  1. The journal portfolio of Granthaalayah Publications needs full disclosure of all the generative AI technologies and tools that were used to prepare a submission. Granthaalayah Publications follows the policy, which mandates that 'In the event that an author has employed a GenAI tool to develop any aspect of a manuscript, whether in the process of scientific processing or in the generation of new data, the use of the tool must be transparently and comprehensively described in the Methods section (or a disclosure or within a dedicated section, as appropriate).' Authors employing GenAI technologies for scientific processing or generating new data must submit a disclosure statement (see below) included in the cover letter and a corresponding appendix. This statement will be utilized for editorial and review purposes and may be published online upon acceptance. The dedicated appendix, which is uploaded as a distinct document into the submission system, should include pertinent information, including the prompts provided to LLMs and the generated output used. 
  • "In the preparation of this manuscript, the author(s) employed the following [GENERATIVE AI TECHNOLOGIES/TOOLS] for [REASON/S]." The specific content produced by these AI technologies/tools is explicitly identified and documented in a dedicated appendix that is intended for editorial and review purposes. Before submission, the author(s) reviewed the generated content and assume complete responsibility for the content of the submitted manuscript."
  • Furthermore, the use of GenAI and AI-assisted technologies in the writing process should be restricted to enhancing language clarity and readability. These technologies must be implemented under human supervision and control, with authors thoroughly reviewing and editing the output, as AI can generate authoritative-sounding content that may be inaccurate, incomplete, or biased. If AI and AI-assisted technologies were used in the writing process, the following statement should be included in a new section titled 'Declaration of Generative AI and AI-assisted technologies in the writing process.

"The author(s) utilized [NAME TOOL/SERVICE] for [REASON] during the preparation of this work" . The author(s) reviewed and edited the content as necessary after utilizing this tool/service, and they now assume sole responsibility for the content of the publication.

Editorial processes and use of GenAI policy

Reviewing: Generative artificial intelligence (GenAI) tools should only be used to enhance written feedback in a peer review report. Manuscripts under review, including supplementary materials, must never be submitted to publicly accessible GenAI services, as this could violate the reviewer's agreements with the publisher and compromise copyright, privacy, security, and confidentiality obligations. While authors may use public GenAI tools as fundamental authoring tools, Granthaalayah Publications strongly advises against their use by reviewers due to the critical importance of confidentiality and privacy during the review process.