Article Correction Retention Policy

Article Correction Policy

The version of an article which is published online is considered the final and complete version. Even though it is possible to correct this version, our policy (in common with other publishers) is not to do so, except in very limited circumstances.
We are only able to correct typographical errors in the following: author names, affiliations, articles titles, and abstracts and keywords. In such cases, an erratum or corrigendum would be necessary as well (see below).
We can publish a correction to your article if there is a serious error, for example with regard to scientific accuracy, or if your reputation or that of the journal would be affected.
We are unable to make any modifications to a published paper without issuing a corrigendum because it is a scientific record.

The following are exclusion (where adjustments may be made without submitting a corrigendum):

  • Few layout modifications/fixes.
  • Errors in spelling or grammar that are found throughout the primary body of the manuscript but do not influence the message conveyed by a sentence or its meaning. However, if the error is a number, a correction must often be published because this results in a shift in meaning. A rectification must be sent in the event that the title or abstract contains an error.
  • Minor corrections to references as long as the reference remains largely unchanged (we typically don't replace broken links to external websites, as it cannot be changed over a period of time).
  • Internal broken links e.g., the Multimedia links that doesn't download (though, a correction is required if the manuscript has already been submitted for Indexing).

Making these corrections after publication is at the editorial/production team's discretion. If a minor change was there in the proofs, we might in some situations decline to make it, but the author can choose to pay us for the time it takes to make the update.

Before a document is published in Granthaalayah, authors have multiple opportunities to review and give their approval (for example, during copyediting and proofreading). Except for the few cases listed above, you can't change an article after it's been published without writing a "Corrigendum" which could cost the author money.

To publish a corrigendum, first send an email to editor@ShodhKosh.com with a brief description of what you want fixed. We will review the request and determine the error's source and severity (if any).

The following are some of the consequences and scenarios that might occur:

  1. The problem was added following the last round of proofreading, or the authors pointed it out during proofreading but we didn't catch it in time to fix it. We will file a corrigendum on authors' behalf because this is the publishers' obligation. They incur no expenses.
  2. We don't believe the error you've stated is an issue or needs to be fixed.
  3. The error is a small layout adjustment that can be corrected without posting a correction.
  4. The mistake was either a revision, update, or addition to the initial submission, or it was a mistake in the proofs that the authors didn't to fix it at that time. Plea such as "I forgot to admit someone" or "one of the authors' names is misspelt" are referred to as "Correction of Discretion" as it is an error for which the authors are responsible but is not severe enough to compromise the accuracy of the article. For publishing the corrigendum, editing the original article and connecting it to the corrigendum, resubmitting the manuscript to other databases, and/or modifying the Indexed record, we may charge for:
    Indian Authors: INR 2000
    For Non-Indian Authors: USD ($) 50

In cases 1 or 4, a correction notification must be issued to multiple databases together with a published corrigendum.

The steps involved in submitting a corrigendum are:

  1. Provide a word document including a short overview of the correction, outlining precisely what was incorrect and what should be fixed (using the format here: Corrigendum Template) Submit the file to Email ID : editor@ShodhKosh.com.
    Please avoid from resubmitting the updated manuscript (a "retraction and republication" is only permitted if significant revisions are necessary). Instead, you must submit a file that outlines the necessary changes and includes quotation marks around both the original sentence's [author name, reference, affiliation] and the revised sentence's [author name, reference, affiliation]. If the change has already been made, kindly use the past tense.
    Example:
    In the first paragraph under "Methods" the phrase "The main component of an LCD display" has been replaced by "The main component of an LED display"
  2. Provide the following Information:
    1. First Name
    2. Middle Name (If any)
    3. Last Name
    4. Affiliation (Designation, Department, College/University, City, Country)
    5. Email Address
    6. ORCID ID (http://orcid.org/) in metadata exactly as Unless they were inaccurate in the original, they were in the original (to be updated) article. If the affiliation was entered incorrectly, please update it right away.
  3. If your authorship should change, send a letter that is signed by each author to the Email Id editor@ShodhKosh.com find a authorship change sample template here.

Important remark regarding the addition or deletion of authors after publication:

In the event that an author has to be added after publication ("Metadata Correction"), we adhere to the procedures outlined by the Committee on Publication Ethics (COPE) for changing authorship after a work has been published (COPE Diagram). If this is the case, kindly explain why the author was initially removed and enclose a note, all coauthors' signatures on it, stating that they accept the new author and the changed authorship order. When a writer needs to be deleted, the same rules apply. Include a description of "all authors contributed equally&" footnotes, as well as whether the acknowledgement or conflict of interest section has to be updated as a result of the new author.

When an error is discovered, what steps are taken to remedy it?

  1. We provide a clarification statement in our publication.
  2. The original article will be updated or amended, and a link to the statement of rectification indicating that the article was corrected will be displayed on top of that article.
  3. We update the article and submit it again to several databases.

Because doing all of this takes a lot of effort, we kindly request that authors take the copyediting and proofreading processes before publication seriously.

Errata
An erratum will be used if an important error has been introduced during the production of the journal article (one that affects the publication record, the scientific integrity of the paper, the reputation of the authors or of the journal), including errors of omission such as failure to make factual proof corrections requested by authors within the deadline provided by the journal and within journal policy.
We do not publish errata for typing errors except where an apparently simple error is significant (for example, an incorrect unit). A significant error in a figure or table is corrected by publication of a new corrected figure or table as an erratum. The figure or table is republished only if the editor considers it necessary.

Corrigenda
A corrigendum is a notification of an important error made by the authors of the article. All authors must sign corrigenda submitted for publication.
In cases where co-authors disagree, the editors will take advice from independent peer-reviewers and impose the appropriate amendment, noting the dissenting author(s) in the text of the published version.

Addenda
An addendum is a notification of a peer-reviewed addition of information to a paper, for example in response to a reader's request for clarification. Addenda do not contradict the original publication, but if the author inadvertently omitted significant information available at the time, this material can be published as an addendum after peer review.
Addenda are published only rarely and only when the editors decide that the addendum is crucial to the reader's understanding of a significant part of the published contribution.

Article Retractions Policy

Retractions are considered by journal editors in cases of evidence of unreliable data or findings, plagiarism, duplicate publication, and unethical research. We may consider an expression of concern notice if an article is under investigation. All retraction notices explain why the article was retracted. The retraction procedure depends on the publication stage of the article.

CrossMark Policy

CrossMark is a multi-publisher initiative to provide a standard way for readers to know the current status of an article and additional publication record information. By applying the CrossMark logo on article webpages and PDFs, the ShodhKosh: Journal of Visual and Performing Arts is committed to maintaining the content it publishes and to alerting readers to updates, such as corrections and retractions, if and when they occur.

For more information, please see:

CrossMark Policy